Privacy Policy for Sonoma Speaker Series
Effective Date: 11-2005

1. Introduction
   Welcome to Sonoma Speaker Series (“we”, “us”, “our”). We are committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, share, and protect the information we obtain through your use of our Website — https://sonomaspeakerseries.com/ (“Website”).
   By accessing or using the Website, you agree to the practices described in this policy.
2. Information We Collect
   We may collect the following types of information when you use the Website:

2.1 Information You Provide

• Contact information you submit (such as your name, email address, mailing address, phone number) when registering for events, signing up for newsletters, or contacting us.
• Payment information (if applicable) when you purchase event tickets or services (note: we may use third‐party payment processors; see Section 4).
• Any other information you choose to provide (e.g., comments, responses to surveys, speaker session sign-ups).

2.2 Automatically Collected Information
When you visit or interact with the Website, we may automatically collect:

• Device and browser information (e.g., IP address, browser type, operating system).
• Usage data (pages visited, links clicked, time spent, referring website).
• Cookies and similar tracking technologies (see Section 5 for details).

2.3 Third-Party Information
We may receive information about you from third parties (for example analytics providers or social media platforms) depending on your interactions with them and with us.

3. How We Use Your Information
   We use the information we collect for purposes including:

• Providing, operating, and improving the Website and our services.
• Managing your registration, ticketing, and event participation.
• Sending you newsletters, updates, marketing materials (if you have opted in) and event announcements.
• Responding to your requests, questions, or support needs.
• Analyzing usage trends, monitoring and improving functionality.
• Complying with legal obligations, preventing fraud, and protecting our rights.

4. How We Share Your Information
   We may share your information under the following conditions:

• With service providers and third-party vendors who help us operate our Website, process payments, send emails/communications, analyze data — only to the extent needed for them to perform their services and subject to confidence obligations.
• When required by law or legal process (subpoena, court order) or in response to legitimate government requests.
• To protect our rights, property, or safety, or those of our users or others.
• In connection with a merger, acquisition, sale of assets or change in business control — you will be notified if such transfer occurs and we process your personal information under this policy.

We do not sell your personal information to third parties for their independent marketing purposes (unless explicitly stated otherwise).

5. Cookies and Tracking Technologies
   We use cookies, web beacons, tracking pixels and similar technologies to collect information about your browsing activities and to better understand user behavior. Cookies help us:

• Recognize your device and store preferences.
• Enable features of the Website.
• Analyze usage and compile statistics to improve our service.

You can typically manage cookies via your browser settings (disable or decline cookies); however, doing so may affect your experience and some functionality.

6. Data Security
   We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These may include encryption (where appropriate), access controls, and secure server infrastructure. However, no method of transmission over the Internet or electronic storage is 100 % secure, and we cannot guarantee absolute security.
7. Data Retention
   We will retain your personal information only for as long as is necessary for the purposes described in this policy (including any legal or accounting obligations). When no longer needed, we will securely delete or anonymize the data.
8. Your Rights
   Depending on your location and applicable laws, you may have certain rights regarding your personal information, including:

• The right to access the personal data we hold about you.
• The right to request correction or deletion of your personal data.
• The right to object to or restrict certain processing of your personal data.
• The right to withdraw consent (if processing is based on consent).
• The right to data portability (in certain jurisdictions).
• The right to opt-out of marketing communications.

If you wish to exercise any of these rights, please contact us (see Section 10). We will respond to your request consistent with applicable law.

9. Children’s Privacy
   Our Website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If we become aware that we have collected personal data from a child under 13 without parental consent, we will take steps to delete that information.
10. Contact Information
    If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
    Sonoma Speaker Series
    [Mailing Address]
    [Email Address]
    [Phone Number (optional)]
11. International Transfers
    If you are visiting our Website from outside the United States, please note that your data may be transferred to and stored on servers located in the United States. By using the Website and providing your information, you consent to this transfer.
12. Changes to This Privacy Policy
    We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this policy. We encourage you to review this page periodically. If we make material changes (e.g., changes in how we collect or use your personal data), we will provide a more prominent notice (such as via email or on the Website).
13. Miscellaneous
    • Links to other websites: Our Website may contain links to third-party websites. We are not responsible for the privacy practices of those websites.
    • Governing law: This policy and our data practices are governed by the laws of the State of California (or [your state]) to the extent applicable.
    • Severability: If any part of this policy is held invalid, the remainder will continue in effect.